Complete event and auction management

Every feature you need to run an event people remember.

From the first ticket to the last thank-you, you get one place to run the auction, take bids on phones, check guests in, and close the night. Auctions, galas, and golf outings included. You do not need a paid events team to use it.

Try for Free

Test it together before you decide.

No app required for guestsBuilt for school and community eventsFree to build and test

Bright Futures FoundationSpring school auction

Event ready

Everything is connected.

Tickets, bidders, donations, and payments in one event workspace.

124guests

$18,450raised

8 daysto event

68/100ticket sales

47silent auction items live

SetFund-a-Need giving levels

ReadyQR code check-in

One system, no patchwork

Built for every moment before, during, and after event night.

250K+events completed

$1B+raised for causes

4.9Google rating

+43%average revenue increase

The full event journey

One connected system from planning through payment.

Instead of forcing your team to stitch together separate tools, each feature suite shares the same event, guest, bidder, and payment record. See silent auction software for catalogs, bidding, and checkout in one place.

Build your event

Set up your auction, dates, formats, items, ticket types, and branding.

Sell and register

Sell tickets, manage tables, capture attendees, and prepare bidder access.

Engage guests

Share one link for browsing, bidding, raffle sales, donations, and updates.

Run the room

Check in guests, drive mobile bidding, take pledges, and keep timing clear.

Close and follow up

Collect payments, send receipts, review reports, and thank supporters.

Plan and set up

Guided setup

A 5-step wizard walks you through auction creation in order
Basic details, items, bidding window, look and feel, pickup
No manual to read, no step skipped

Campaign Hub

One dashboard for your whole auction
Setup checklist, activity feed, and quick navigation
Draft, preview, and promote controls in one place

Clone auctions

Clone an entire auction to reuse it year after year
Settings, items, and structure carry over
Edit anything after cloning

Invite your team

Add co-chairs and volunteers with their own access
Organization-level invites, not just per auction
No shared passwords passed around

Ownership transfer

Transfer ownership from one member to the next
The auction account stays in your organization
Built for chair turnover year to year

Custom branding

Add your logo, banner image, and colors
Your event page looks like your organization
Skip it now and add it later

Custom URLs

Custom URLs for your event and auction pages
Easy to say from the stage and print on signs

Preview before launch

See your event page on desktop and mobile
Exactly what donors will see, before anything is public
Share the preview with your committee

Event setup and scheduling

Event name, dates, and bidding windows
Online, live, or hybrid auction formats
Shareable auction page and event link

Auction and bidding

Item catalog management

Item images, descriptions, and fair market value
Categories and sub-categories
Search, filters, saved views, and Quick Add
Items, Categories, and Donors tabs

Clone items

Clone any item to relist it in seconds
Photos, description, and settings carry over

8 item statuses

Active, Pending, Draft, Featured, Closed, Sold, View Only, and hidden
Feature star items to highlight them
Draft items stay hidden until ready

Bid panel controls

Starting bid and max bid with show toggle
Quantity: multiple units, multiple winners
Estimated value with show-to-bidders toggle
Buy Now price, plus Buy Now Only mode

Rich item descriptions

Full rich-text editor with tables and colors
YouTube and Vimeo embeds, image upload
AI-assisted titles and descriptions

Advanced item settings

Reserve price and custom bid increments
Popcorn Bidding soft close for last-minute bids
Per-item tax rate settings
Shipping with printable shipping labels

Donor and certificate tools

Full donor form with visibility control
Print-ready gift certificates with redemption instructions
Expiration dates and signature lines
Item terms shown in their own tab

Multiple bidding windows

One item can run in several time blocks
Separate online and live-event windows
Name each window to tell them apart

Flexible auction formats

Timed online auction experience
In-room silent auction bidding
Live event support for your program
Hybrid access for remote and in-room guests

No-app mobile bidding

Bid from a phone browser with one link
Responsive experience for mobile and desktop
QR-code access at your event
No download barrier for donors or guests

Auto-bid

Set your max and automatic bidding keeps you in the lead
Never lose an item because you looked away
Works on every timed auction

Quick-pick bid amounts

One-tap bid buttons for the next increment
Bidding takes seconds, not minutes
Real-time updates with no refresh needed

Bid confirmation dialog

Guests confirm before a bid is placed
No accidental taps on big amounts

My Bids dashboard

Bidders track everything they are winning in one place
Live status on every item
Deep links bring bidders straight back to the item

Outbid alerts and watchlists

Email or SMS alerts when bidders are outbid
Direct path back to the item
Watchlists for items guests care about

Catalog visibility and sharing

Early catalog access for registered guests
Pre-event item browsing and favorites
One link for bidders across devices

Tickets and guests

Ticket sales and registration

Paid tickets or free registration
Multiple ticket types and inventory limits
VIP, sponsor-table, and group-ticket options
Ticket add-ons such as meals, raffles, and donations

Buyer registration setup

Auto-close registration when it ends
Auto-assign bidder numbers
One checkout for bulk tickets
QR codes printed on tickets

Discount codes

Percentage-off codes for tickets
Usage limits and start/end dates
Apply to all tickets or specific types

Custom registration questions

Required fields: name, email, phone
Add your own custom questions
Collect meal choices and more at signup

Ticket reports

Total sales, revenue, and average order value
Record offline cash and check sales
Export reports for your records

Guest and attendee management

Ticket-created attendee records
Manual guest entry and bulk attendee imports
Guest information updates before event night
Automatic or manual bidder-number assignment

Tables, groups, and seating

Sponsor and corporate-group management
Table and seating assignments
Add, edit, or transfer guests as plans change
Group bidders for shared event participation

Check-in that keeps lines moving

Scan guest QR codes with your phone to check them in
Mobile QR-code check-in on phones or tablets
Manual attendee-list check-in when needed
Confirm details and activate guest bidding

Check-in onboarding flows

Four guest paths from door to auction
Welcome screens with bidder number and table
Card-on-file capture for post-event invoicing
Preview the flow before event night

Guest engagement tools

Pre-event catalog access and bidder onboarding
Direct mobile links to event actions
One connected record across event activities
Online access for supporters who cannot attend

Giving and donations

Donation button

Customizable donate button on your event page
Your button text, colors, and placement
Fundraising goal with offline-raised tracking
Preset and custom amounts with min/max

Donation options

Accept donations as part of the event flow
Anonymous giving allowed
Running total display toggle
Custom thank-you message after payment

Giving levels and direct pledges

Preset giving levels for a clear ask
Support for one specific program or need
In-room paddle capture or phone pledges
Direct donation flow with no item required

Paddle raise

Fundraising goal as a progress bar on the TV
Custom words on the big screen
Ask amounts from $100 to $10,000, reorderable
Live gift-entry workflow with gifts log

Fund a Need

Multiple projects, each with its own goal
Guests pick a project and give toward it
Big-screen view with live progress
How-it-works video for your emcee

Mobile pledging for guests

Guests can pledge directly from their phone
Guests can hide their names if they prefer
No paper pledge cards or manual entry
Connect pledges to the same bidder record

Real-time giving momentum

Display running totals on screen
Build urgency around a clear goal
Keep live and mobile pledges together
Share the total as your program moves forward

More ways to give

Text-to-give keyword donations
Recurring donations
Round-up donations at checkout
Corporate matching gift tracking

Works with your complete program

Sequence a Fund-a-Need with silent or live auction items
Use the same guest registration and payment flow
Support in-room, online, and hybrid participants
Track gifts alongside the rest of the event revenue

Raffles and games

Raffle ticket sales

Online and in-person raffle ticket sales
Fixed price tickets and bundle pricing
Ticket quantity and sales-window controls
Ticket-buyer records linked to your event

Raffle prizes

Prize name, description, and photo upload
Price per ticket, ticket limits, drawing date
Guests can buy tickets toggle

Drawing and winner workflow

Ticket numbering and entry tracking
Drawing workflow and winner selection support
Option to show the winner's name to guests
Post-draw reporting and reconciliation

Raffle setup and disclosure support

Prize information and fair market value fields
Draw timing and eligibility details
Ticket and purchaser data for records
Clear event-side reporting for reconciliation

More game formats

50/50 raffle format
Golden ticket raffle
Wine pull, heads-or-tails, and other party games

Unified fundraiser activity

Raffle buyers can become auction bidders
Share one event link across fundraising formats
One donor record across purchases and gifts
Reduce separate systems and manual reconciliation

Event night operations

Live event operations

Silent, live, and hybrid auction support
In-room guest access through mobile devices
Event tools that run from a shared workspace
Flexible setup for small school nights or bigger community events

Live event kiosk

Volunteer tools for tablets and phones at the venue
Guest check-in with QR scanner
Walk-in registration with texted auction links
View-only live bids with invoice generation

Leaderboards on the big screen

Six board views: totals, items, donors, paddle raise, Fund a Need, thank-you
Public no-login URL with live totals
QR code to scan and give
Custom heading, text, and colors

Volunteer-ready administration

Attendee lookup and event updates
Mobile or manual guest check-in options
Manage bidders, tickets, tables, and items
Access the event from devices your team already uses

Live fundraising moments

Mobile bidding and guest notifications
Paddle raise and Fund-a-Need participation
Direct donations throughout the event
Unified payment and giving records

Close without the bottleneck

Send winners directly to payment on their phone
Reduce checkout lines and volunteer follow-up
Keep invoice and payment status visible
Move from final bid to receipt in one workflow

Money, reports, and data

Integrated payment collection

Card, check, PayPal, and available payment methods
Apple Pay and Google Pay
Payment tools built into the event workflow
Card-on-file options at registration

Pass fees to bidders

Let bidders cover the processing fees
Bring your cost down to 0%
Cleaner payment records for your team

Invoices and receipts

Automatic winner invoices after bidding closes
Receipt delivery for completed payments
Track payment status in your admin workspace
Support payment follow-up when needed

Winner invoice by SMS

Winners get their invoice by text the minute bidding closes
One tap to the Pay Now page
No searching email for the bill

My Wins

Winners see everything they won on one page
Pay for all items in one checkout
Receipts ready to download

Invoices and payouts

Winner invoices and organizer payout tracking
Cash and check recording at the door
Refunds and partial refunds

Event and auction reporting

Item performance and bidding activity
Revenue, payment, guest, and ticket reporting
Profit and loss per item
Records for event reconciliation and planning

Donor data for what comes next

Bidder and donor profile records
One record across tickets, bids, gifts, and payments
Exports for thank-you letters and stewardship
Lapsed donor and retention reports

Tax-ready records

IRS-compliant tax receipts with fair market value
Year-end giving statements
Bidder and donor exports for follow-up

Data portability

Export your data to CSV
API access and webhooks
Zapier integration
Options to import and export event data

Promote, communicate, and recognize

Promotion and communication

Share one auction link with supporters
QR codes and item signs for in-person events
Dashboard updates for your guest list
Automated alerts that bring bidders back

Promote tools

Share link, QR code, and social graphics generated for you
Post-ready assets for Facebook and email
Drive bidder traffic before event night

Message Blast

Email and text your guest list
Pre-schedule email and SMS blasts ahead of time
Message template library to start from
500 free credits, then 5 cents each

Re-engagement

Abandoned bidder re-engagement emails
Automated alerts that bring bidders back
Thank-you emails for purchases and donations
Post-event thank-you automation

Sponsor logos

Logo upload or name-as-text display
Tappable logos that link to sponsor websites
Placement on every page, item pages, and receipts
Sort order and show/hide controls

Feedback and follow-up

Post-event survey tool
Segmented messaging to bidder groups
Share updates on the event website

Integrations

Payments

Stripe and PayPal payment connections

Accounting

QuickBooks and Xero
DonorBooks listed among existing connections

Marketing and CRM

Constant Contact
Mailchimp
Salesforce
DonorPerfect, Bloomerang, and Little Green Light

Support and training

Friendly help and training for your team
Guidance as you set up your event
Support path for live-event questions
Product Expert and configuration-call options

Auction Success Manager

A dedicated manager on the Prepay plan
Coaching on best practices and revenue strategy

Self-serve help

Knowledge base and help center
Live chat support
Video tutorials and planning resources

Risk-free auction items

Browse risk-free consignment travel and experiences
Pay $0 unless it sells
Add packages to your package list, no sales call
Expand your item options without extra vendors

Full kit with every package

Listing copy written for you
Display sheet for the table
Auctioneer script and briefing
Promo graphics for social and email

Works your way

Works online, on paper bid sheets, or with a live auctioneer
Add fundraising experiences alongside event items
Keep item planning connected to your auction

New: golf outing software

Golf outings, run like the rest of your event.

Charity golf tournaments get their own toolkit: registration, live scoring, sponsorships, and fundraising, all connected to the same platform as your auction.

Tournament website and branding

Branded tournament site

Custom branded event website
Tournament setup wizard
Custom logo, images, and vanity URL
Course information page with map directions

Discovery and sharing

Events listing directory for discovery
Event QR codes
Photo gallery and social links
Website analytics

Registration and payments

Player registration

Online registration for singles, pairs, and foursomes
Captain registers and pays for the whole team
Custom questions: shirt size, dietary, handicap
Free and complimentary packages

Pricing controls

Promo and discount codes
Early-bird registration tiers
Event capacity management
Pass transaction fees to golfers and sponsors

Registration admin

Track pending cash or check payments
Register players from the admin dashboard
Bulk roster upload and Excel import
Auto-generated email confirmations

Golfer self-service

Golfers manage and edit their own teams
Player portal for sign-up and substitutions
Payouts by check or ACH deposit

Pairings, tee times, and flights

Pairings builder

Drag-and-drop pairing builder
Hole assignments
Automatic pairings by handicap, flight, or group
Bag drop list export

Flights and tee sheets

Automated flighting with manual override
Flights and tee times shared instantly with players
Multi-flight tournament support
Tee sheet management

Player communication

Personalized texts with tee time, hole, and partners
Season point races and standings

Live scoring and leaderboards

Live scoring

Live scoring via free mobile app
App-free scoring from a phone browser via QR code
Digital scorecards, hole-by-hole scoring
Score entry from phones with real-time tracking

Leaderboards

Live leaderboards on the event website
Live TV leaderboards for the clubhouse
Team logos and player images
Remote viewing links and spectator access

Formats and results

Scramble, best ball, Stableford, match play, stroke play, skins, quota
Multiple formats in the same round
Skins game management
Contest holes: closest-to-the-pin, long drive

Handicaps

GHIN handicap integration and sync
Automated scoring and handicapping
On-course scoring stations
Instant final results with automated tie-breaking

Sponsorships

Sponsorship packages

Custom packages built and sold online
Customizable tiers and levels
Online sponsorship payments
Sponsors upload their own logos at registration

Sponsor visibility

Sponsor logo ticker on the homepage
Automatic logo display after checkout
Assign sponsors to specific holes
Custom ad banner inside the scoring app

Sponsor admin

Sponsor logo and asset collection
Sponsor invoicing and payment tracking
Top-tier placement across website, app, and documents

Sellable extras

Pin flags, hole signage, hole-in-one insurance
Hole-in-one contests

Tournament fundraising

Donations

Direct donations on the tournament website
Donations from the registration page
Donation progress bar toward goal
Text-to-donate and scan-to-donate QR codes

Donation admin

Standalone collection with tax-deductible confirmation
Automatic charitable receipts
Charitable donation letter builder
Round-up purchases to benefit the cause

Auction and store

Full online auction tied to the tournament
Outbid notifications by text and email
E-commerce store: mulligans, apparel, merchandise
Checkout upsell for add-ons

On-course games

Mulligans, raffle entries, hole-in-one contests
Closest-to-the-pin contests
Raffle ticket sales
Dinner, bar, and club rental sales

Reuse and coaching

Clone past tournaments to reuse configuration
Fundraising specialists for coaching
Automated PDF invoicing

Event day, communication, and reporting

Event-day operations

Real-time check-in with live counter synced across devices
Multiple check-in stations without duplication
Printable scorecards, cart signs, pairing sheets, bag tags
Easy close-out: reconcile registration, payments, payouts

Communication

Integrated email and push notifications
Built-in text messaging
Graphic email marketing and templates
Thank-you emails for purchases and donations

Reporting and admin

Real-time event data in the admin backend
Revenue, expenses, and net proceeds in one dashboard
Full reporting with spreadsheet exports
Unlimited admin users, shared access with the course

See the feature suite in your own event

You do not need to learn everything before you can start exploring.

Create your free account with real or made-up event details, then see how the guest experience, event workspace, bidding, and fundraising tools could fit your cause.

Try for Free

What it means for your team

One feature suite supports every event role.

Each person on your team sees the part of the platform that makes their work easier, while the underlying guest and event information stays connected.

Event role	Relevant CharityAuctions capabilities	What that removes from the day
Event chair	One event workspace, auction setup, tickets, items, reports, live-event visibility	Switching between tools and chasing scattered updates
Volunteer check-in team	Attendee imports, ticket-created profiles, QR check-in, manual lookup, bidder numbers	Paper lists, duplicate records, and arrival bottlenecks
Auction volunteers	Catalog management, item categories, mobile bidding, alerts, auction sharing, checkout	Paper bid sheets and manual bid tracking
Fundraising lead	Paddle raise, Fund-a-Need, direct donations, giving levels, mobile pledges, live totals	Separate pledge cards, manual entry, and disconnected giving records
Treasurer or bookkeeper	Invoices, receipts, payments, donor records, ticket reports, bidder exports, event reporting	Post-event reconciliation and incomplete follow-up data
Golf tournament chair	Registration, pairings, live scoring, sponsorships, tournament fundraising	Spreadsheets, paper scorecards, and day-of chaos

Feature list questions

Common questions before you explore the full platform.

Here are the answers we hear most from chairs who are still deciding.

Are ticket sales, bidders, and checkout managed in the same system?

Yes. CharityAuctions connects ticketing, attendee information, bidder profiles, mobile bidding, auction activity, donations, invoices, receipts, and reporting within the same event platform.

Can we run a silent auction, paddle raise, raffle, and ticketed event together?

Yes. You can run tickets, silent or live auctions, raffles, donations, and a Fund-a-Need or paddle raise in one event.

Do guests need to download an app?

No. Guests can participate from a browser on their phone using a link or QR code. They can browse, bid, donate, receive alerts, and pay without downloading an app.

What does Fund-a-Need mean?

Fund-a-Need is another name for a paddle raise, raise-the-paddle, or fund-a-cause. It is a direct donation ask with preset giving levels, usually built around a specific need or program.

Can we see the platform before we are ready to launch?

Yes. Create Your Free Account with real or made-up details. Explore it with your volunteers. Delete it in one click if it is not right. No credit card required.

Does CharityAuctions handle golf outings too?

Yes. CharityAuctions includes golf outing software with online registration, live scoring, leaderboards, sponsorships, and fundraising, all connected to the same event platform.

Ready when you are

See the complete event experience before you commit.

Create your free account, then test tickets, bidding, giving, and checkout from one workspace. Nothing public until you say so.