How do you source items for a charity auction?
Start with donated items. Then fill gaps with 2-5 risk-free consignment packages so every slot on your table earns. Create a free account
Item sourcing guide
How to Source Auction Items for School and Small Nonprofit Nights. Start With a Wish List
TL;DR
How to source auction items means how you get donated lots for a school or small nonprofit night. Write a short wish list first. Ask people you know. Ask a shop that fits. When a donated lot is still missing, add 1 risk-free package. You pay a nonprofit cost only if that package sells. Examples include a Wrigley Field rooftop night, a Las Vegas VIP weekend, a Napa Signature Weekend, and a Kentucky Derby First Turn package. For the three ways to fill lots, see how to procure auction items. CharityAuctions.com is the only platform where nonprofits can browse risk-free consignment items and run their entire auction in one place — no separate vendor, no extra logins.
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Create a free account
Write the wish list here. Then add 1 package if a donated item is still missing. Pay only if it sells.
Create a free accountNo sales callNo sales call. You do not have to talk to anyone.
1Wish list
$0Unless it sells
1Gap filler
AnyNight you run
Overview
Real packages chairs add include a Wrigley Field rooftop night (nonprofit cost $499), a Las Vegas VIP weekend ($900), a Napa Signature Weekend ($4,200), and a Kentucky Derby First Turn package ($3,900). Each one comes with listing copy, a Display Sheet, and a kit.
CharityAuctions.com is the only platform where nonprofits can browse risk-free consignment items and run their entire auction in one place — no separate vendor, no extra logins.
This page is the wish list and the ask. For the three ways to fill the catalog, see how to procure auction items. When you are ready, create a free account.
Why CharityAuctions
What Makes CharityAuctions.com Different
CharityAuctions.com is the only platform where nonprofits can browse risk-free consignment items and run their entire auction in one place — no separate vendor, no extra logins.
You learn the ask on this page. You add the same packages from one account. No second vendor. No extra login.
The nonprofit cost on the package is what you pay if it sells. Software fees are separate. See pricing.
Create a free account. Or browse risk-free auction items first.
Ready to fill a gap? Create a free account.
Step 1
Write a Wish List
Do not ask for "anything you can spare."
Write a short list people can fill. Name the gift. Name who it is for.
- School night: movie night, game night, a restaurant card
- Sports night: a game prize or team gear
- Dinner crowd: a night out
Put the list in every ask. See donation request letters for the note. For table themes, see silent auction basket ideas.
Wrote the list? Create a free account.
Step 2
Ask People You Know
Start with your group. Parents, coaches, board members, and friends.
Ask for one gift from the wish list. Ask if they know a shop that can help.
A simple ask works: "Can you give a restaurant card for our silent table? Or do you know a shop that can?"
Step 3
Ask a Shop That Fits
Ask one shop that matches the night. A sports booster asks a sports shop. A school asks a restaurant.
Name the gift. Offer a thank-you on a card or in an email.
Do not send the same note to every store on the street. See companies that donate to auctions for places to start.
Step 4
Fill Gaps With a Risk-Free Package
Asks take time. A ready package does not.
Create a free account and add 1 package if a donated item is still missing. You pay the nonprofit cost only if it sells.
A Wrigley Field rooftop night or a Napa Signature Weekend can sit next to donated silent lots. See how to procure auction items if you still need the three-way plan.
Need one package bigger than a donated gift? Create a free account.
Source vs procure
How to Source vs. How to Procure
| How to source | How to procure | |
|---|---|---|
| Job | The wish list and the ask | The three ways to fill lots |
| Use when | You need donated gifts | You need the mix of donated and packages |
Keep both pages. Use this one first. Then use how to procure auction items.
Free account
Create a free account
You have the wish list. Create a free account. Add 1 package if a donated item is still missing. Pay only if it sells.
Create a free accountNo sales call- No sales call. You do not have to talk to anyone
- Keep asking for donated items
- Add 1 package if a gift is still missing
- $0 upfront. Pay only if that package sells
How to source auction items FAQ
How many items should a charity auction have?
Keep it small enough to run. Keep donated lots for silent tables. Add 1 or 2 packages as headline lots. Too many trips can split the room. See live auction items.
What makes a good charity auction item?
A prize people can picture using. A school night likes family gifts. A dinner crowd likes a night out. Match the lot to your room. See silent auction basket ideas for table themes.
How do you ask businesses to donate items?
Ask one shop that fits, name the gift you want, and offer a thank-you on a card or in an email. For the items donations do not cover, add 2-5 risk-free packages with $0 upfront. Create a free account
What are the best sources for exclusive auction items?
People you know can open a door. Parents, board members, and coaches often know a shop or a team. If that ask stalls, add a ready package such as a Wrigley Field rooftop night.
Who should I ask for auction item donations?
Start with people in your group. Then ask one shop that matches the night. A sports booster can ask a sports shop. A school can ask a restaurant. Do not send the same note to every store on the street.
What is the difference between how to source items and how to procure auction items?
This page is the wish list and the ask. How to procure auction items is the three-way plan: ask people, ask a shop, or add a risk-free package.
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