How to Export Bidder and Payment Reports

CharityAuctions provides several built-in reports to help you manage your event results, track payments, and keep accurate records.

All reports can be downloaded quickly and used for accounting, fulfillment, and follow-up.

Where to Find Your Reports

Every available report is located in one central place.

To access reports:

1. Log into your CharityAuctions admin account.

2. Open the auction you want to manage.

3. In the left navigation menu, click Post Event Tasks.

4. Select Download Reports.

This page contains all exportable reports for your event.

Types of Reports Available

CharityAuctions offers multiple reports to help with different needs, including:

• Bidder lists

• Payment summaries

• Item sales results

• Donation totals

• Invoice and transaction details

• Event activity information

These reports give you a complete picture of your auction performance.

Export Formats

Reports are provided in easy-to-use formats that can be opened in common programs such as:

• Microsoft Excel

• Google Sheets

• Accounting software

• Other spreadsheet tools

Most reports download as standard spreadsheet files, making them simple to sort, filter, and share.

Common Uses for Reports

Administrators typically use reports for:

• Reconciling payments and payouts

• Delivering items to winners

• Thank-you and follow-up communications

• Board or committee reporting

• Financial record keeping

• Tax and accounting purposes

Having downloadable reports ensures you always have accurate event data at your fingertips.

Tips for Using Reports

For best results:

• Download reports after all invoices are paid

• Save copies for your records

• Use filters in your spreadsheet program to organize data

• Share reports with team members as needed

Reports can be downloaded at any time, even after your auction is complete.

Frequently Asked Questions

Where do I download auction reports?Go to Post Event Tasks → Download Reports in the left navigation menu.

Can I export reports more than once?Yes. Reports can be downloaded as many times as you need.

What format are reports in?Reports are provided in spreadsheet-friendly formats that open in Excel or Google Sheets.

Are payment and bidder reports separate?Yes. Multiple report types are available depending on what information you need.

If you need help locating or understanding a specific report, CharityAuctions support is happy to assist.