Creating Item Signs and QR Codes

Direct answer: Item signs and QR codes are on Display Sheets. In the left sidebar, under Fundraising Modules, click Online Auction, then open the Display Sheets tab.

Item signs live on Display Sheets. The check-in QR lives on Registration Sign. Both are tabs on Promote.

You need items in Item Catalog first if you are printing item signs. See How do I add an item to my auction?.

Open Promote

Go to your dashboard.
Click Manage auction on the auction card. That opens Campaign Hub.
Click Promote. It sits next to Preview.
In the tab row, click Display Sheets for item signs, or Registration Sign for the check-in QR.

Note: There is no left-sidebar entry named Design & Promote, Promote & Links, or Item Management. The tabs on this page are Promote, Registration Sign, Display Sheets, and Bid Sheets.

Registration Sign

The heading is Print a check-in sign.

The helper text says: Print this. Guests scan the QR code and open your auction.

The tip heading is A helpful tip. The tip says: Your words save as you type. Download the PNG, then print it on regular paper.

Display Sheets

The heading is Print-Ready Display Sheets.

The helper text says: Review each item's display sheet before printing for your event. All information is formatted for professional presentation. Each sheet includes a scannable QR code with your logo that links directly to the item for easy mobile bidding.

While the tab loads, the page can show Loading Preview Sheets.

What is on a display sheet

The on-screen preview is the sheet. Use Previous and Next to move through items (for example 1/2).

The preview shows:

The item title
The item image, or No image available
SCAN TO BID, with a QR code
ITEM VALUE (or N/A if there is no value)
STARTING BID
DESCRIPTION, or No description provided
ITEM NUMBER, when the item has one

On items that have photos, the preview also showed Image display controls labeled 1, 2, and 3. Their titles are Show 1 image, Show 2 images, and Show 3 images.

There is no separate QR-only download on this tab. The QR code is on the display sheet.

Edit title or description for the sheet

The tip says: Hover over the title or description to edit text for display sheets. Changes are saved separately and won't affect your item catalog.

You can also use the pencil controls:

Edit title for display sheet. The field placeholder is Item title...
Edit description for display sheet. The field placeholder is Item description with formatting...

Description formatting titles include Bold (Ctrl+B), Italic (Ctrl+I), Underline (Ctrl+U), Heading 1, Heading 2, Heading 3, Bullet List, Numbered List, Quote, Add Link (Ctrl+K), Align Left, Align Center, Align Right, Text Color, and Insert Table.

Click Save or Cancel.

Download and print

On Display Sheets, there is no Print button. You download a PDF, then print it.

Download All Sheets, with the item count in parentheses (for example Download All Sheets (2))
Download this sheet, the download icon on the preview card

The download is a PDF. Print that file. Place each sheet next to the physical item.

On Registration Sign, download the PNG, then print it on regular paper.

Guests should scan the QR code with their phone camera. Taking a photo does not open the item. See Why Is the QR Code Not Working When I Take a Picture?.

Need help with display sheets? See How to Contact CharityAuctions Support. Email support@charityauctions.com.

Frequently asked questions

How do I create item display signs?

From the dashboard, click Manage auction. Click Promote. It sits next to Preview. In the tab row, click Display Sheets. The heading is Print-Ready Display Sheets. Click Download All Sheets, or use Download this sheet on the preview card.

Where did Design & Promote and Promote & Links go?

They are not in the left sidebar. There is no sidebar named Design & Promote, and no sidebar named Promote & Links. Signs and QR codes are on Promote. Click Promote next to Preview. Then open Display Sheets for item signs, or Registration Sign for the check-in QR.

Can I print QR codes for my auction items?

Yes. Each display sheet includes a scannable QR code with your logo that links directly to the item. There is no separate QR generator on this tab. Download the sheets, then print the PDF.

What information appears on item signs?

The preview shows the item title, the item image or No image available, SCAN TO BID with a QR code, ITEM VALUE, STARTING BID, and DESCRIPTION. If there is no description, the sheet says No description provided. Some items also show ITEM NUMBER. If there is no value, ITEM VALUE shows N/A.

Can I change the text on a display sheet without changing the catalog?

Yes. The tip says: Hover over the title or description to edit text for display sheets. Changes are saved separately and won't affect your item catalog. Title edit uses the placeholder Item title... Description edit uses Item description with formatting... Click Save or Cancel.

Why doesn't the QR code open when I take a picture?

The code has to be scanned, not photographed. See Why Is the QR Code Not Working When I Take a Picture?