How to Issue a Refund to a Bidder
Refunds in CharityAuctions are handled directly by the CharityAuctions support team rather than through the admin dashboard.
This process is designed to ensure accuracy, security, and fraud prevention while providing a smooth experience for both bidders and administrators.
How Refunds Work
At this time, auction administrators cannot issue refunds on their own from within the platform.
To request a refund, you simply need to contact CharityAuctions support with the details of the transaction.
Our team will handle the entire refund process on your behalf.
Requesting a Refund
To request a refund for a bidder:
- Contact CharityAuctions Support
- Provide the auction name and bidder information
- Specify whether you need a full or partial refund
- Include any relevant details about the request
Once the request is received, our support team will review the transaction and process the refund promptly.
Types of Refunds Available
CharityAuctions can issue:
- Full refunds for an entire invoice
- Partial refunds for specific items or donations
This flexibility allows you to resolve issues such as:
- Accidental bids
- Duplicate payments
- Item availability problems
- Donation adjustments
Why Refunds Are Managed by Support
Handling refunds through CharityAuctions support helps ensure:
- Proper verification of refund requests
- Protection against fraudulent activity
- Accurate processing of payments and fees
- A consistent and secure experience for bidders
This approach prevents mistakes and keeps financial records clean and organized.
What to Include in Your Request
For the fastest service, please include the following when contacting support:
- Auction name or URL
- Bidder name and email address
- Invoice number (if available)
- Amount to be refunded
- Whether the refund is full or partial
- Reason for the refund
Providing complete information helps us process refunds quickly and accurately.
If you need to request a refund or have questions about a specific transaction, Contact Support and our team will be happy to assist.
Frequently asked questions
Can I issue a refund directly from the admin panel?
No. Refunds are processed exclusively by CharityAuctions support.
Can refunds be partial or only full amounts?
Both options are available. Refunds can be for the full invoice or for specific items or donations.
How long does a refund take?
Once processed, refunds typically follow standard card processing timelines, which vary by bank.
Do I need bidder approval to request a refund?
It is recommended to confirm details with the bidder before submitting a refund request.
How do I contact support for a refund?
Simply reach out to CharityAuctions support with the required details and we will handle the rest.
Related articles
- Can Bidders Pay Right Away?
Yes. Invoices are generated as soon as bidding ends. Bidders receive email and SMS with a payment link and can pay immediately. Most invoices are paid within minutes.
- Credit Card Processing in CharityAuctions
Bidders pay with the card and wallet methods already on your connected Stripe account. From Campaign Hub, in the left sidebar, under CAMPAIGN, click Campaign Settings. Open the Payments tab. Click Connect Stripe.
- How do I set up direct deposit?
This is for when CharityAuctions collected the money. From the dashboard, click Manage auction. In the left sidebar, under TOOLS, click Invoices & Payouts. Open the Payouts tab. After you request a payout, the CharityAuctions team reviews it. After approval, usually 24 to 48 hours, they send a Stripe secure link so you can connect ACH banking info.
- How Payouts Work in CharityAuctions
The Payouts tab is only there if CharityAuctions collected the money. There is a 7 to 14 day hold before funds are available to send. Then Request Payout on TOOLS, Invoices & Payouts, then Payouts. After Request Payout, a 24 to 48 hour review, then the Stripe ACH link. If you connected your own Stripe, there is no Payouts tab. Funds are available in 48 to 72 hours.